Fit and Proper Person Review Checklist FORM

The CWTS Fit and Proper Person Review Checklist is a fully editable, rebrand-ready form aligned to the Standards for RTOs 2025. Designed for RTO owners, executive managers, and governance members responsible for confirming and documenting the fit and proper status of individuals in key leadership and management roles, it provides a structured framework for assessing and recording whether executive management and high managerial agents meet the character, integrity, and competency requirements of the Standards for RTOs 2025 and ASQA's Statement of Regulatory Expectations.
 
Fit and proper person requirements are among the most consequential compliance obligations your RTO carries at the governance level. ASQA expects every RTO to be able to demonstrate that the people with authority over its operations, its finances, and its compliance decisions are of good character, free from disqualifying history, and genuinely capable of fulfilling their responsibilities. These are not requirements that can be satisfied by self-declaration alone. Your RTO must have a documented review process that captures the relevant history of each person in a key management role, assesses that history against the requirements, and produces an auditable record of the outcome. Gaps in this documentation are a direct governance finding under the Standards for RTOs 2025.
 
This checklist provides a consistent, auditable process for fit and proper person assessment across your executive management and high managerial agent appointments. It aligns to the Compliance Requirements of the Standards for RTOs 2025 and was developed in conjunction with the Staff Recruitment and Management Policy Procedure and the Governance and Management Policy Procedure. It includes the following:
 
Structured assessment of character, integrity, and competency requirements
Criminal history and disqualification declaration fields
Bankruptcy and financial probity confirmation section
Prior regulatory history review prompts including previous RTO involvement
Executive sign-off and independent reviewer fields for audit trail purposes
 
View more from our New RTO Quality Management System.